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Don’t try to run QuickBooks Pro, Premier or Enterprise via Dropbox, Google Drive, OneDrive or similar services

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Anytime, anywhere access for QuickBooks Pro, Premier or Enterprise is a goal that many businesses are trying to accomplish these days.

Sharing your QuickBooks company file for access from anywhere can’t be any more difficult than sharing a Word document via Dropbox, Google Drive or others, right?

Wrong!

MAJOR PROBLEMS WITH CORRUPTED AND CONFLICTED FILES

Many businesses that have forged ahead and attempted to share their QuickBooks company file via one of these sharing services have discovered that it isn’t a good idea.

It is not a good idea at all and very much discouraged!

In fact, a significant number of these firms have been forced to deal with the complications resulting from their QuickBooks files getting corrupted or ending up in a “conflicted” state, rendering them unusable. In some cases, they were without access to QuickBooks for multiple days due to sending their file away for a fix by the Intuit data repair team to get them back up and running again.

QUICKBOOKS IS CONSTANTLY CHATTERING

I won’t even pretend to be a techno-nerd and understand the technical reasons why trying to share a QuickBooks file like this does not work.

However, the main theme of support articles I have read point to the fact that the QuickBooks database is quite active and constantly updating records and data. Because of this, file sharing services just can’t handle what QuickBooks needs to run, especially in a multi-user setup.

IF NOT DROPBOX OR GOOGLE DRIVE, THEN WHAT?

If your business needs to share a QuickBooks file and also needs access to it from outside of the local network where it runs, some options to consider:

Windows Remote Desktop – talk with your IT folks to learn more about this option. If you already have a server storing other files, Remote Desktop is a very inexpensive way to share your QuickBooks too.
Hosting Your QuickBooks – in essence, with a hosted solution, your QuickBooks (and possibly other programs) are stored and accessed via a third party that handles everything for you for a monthly fee. Read more about hosting QuickBooks to see if it is right for you. Note that there are a number of approved third party companies that host QuickBooks. Intuit does not do their own hosting.

CONSIDER THE QBOX SOLUTION

The QBox solution allows you to share your QuickBooks company files securely over the Internet. Edit company files in QBox and sync your changes automatically to all shared users.

QBox allows you to:

Share files and collaborate with multiple users
Share QuickBooks attachments
Feel confident in their bank level security